How to manage logistics (hotel, transport)

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1. Add a flight

If you create a new flight, you can;

  • add a flight number
  • assign the flight to an event
  • choose the type of flight (arrival or departure)
  • choose from where to where the flight will go
  • fill out the capacity of the transport
  • choose the departure/arrival date and time

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2. Add a train

If you create a new train, you can;

  • add a train number
  • assign the train to an event
  • choose the type of transport (arrival or departure)
  • choose from where to where the train will go
  • fill out the capacity of the transport
  • choose the departure/arrival date and time

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3. Add a car

If you create a new car, you can;

  • add the company where you've booked the car
  • assign the carto an event
  • choose the type of transport (arrival or departure)
  • choose from where to where the car will go
  • choose the departure/arrival date and time

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4. List of transports

 

After you’ve created transports, you can manage them is the List of Transports. You can search for a transport by filtering on event (1). Next you can edit or delete your transport(2), and you can export the transports to an excel file (3).

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5. Import transports

If you already have a list with all the transport information, you can import this with an excel file. This only works if you create your excel file with the same structure as shown here;

6. Add an hotel

You can provide your users with the current hotel information by adding a new hotel. If you create a new hotel you can;

  1. choose a name for the hotel
  2. choose an address
  3. assign the hotel to an event
  4. define the capacity per room type
    • single
    • double
    • twin
    • any (-)

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7. List of hotels

After you’ve created hotels, you can manage them is the List of Hotels. You can search for an hotel by filtering on event (1). You can consult the amount of rooms that are available (2) and rooms that are already booked (3). You can also edit or delete the hotel (4) and export the hotels to an excel file (5).

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If you choose to edit the hotel, you can find an overview of the capacity per room type (1). You can also assign users to room types (2) or delete users from a room (3).

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8. Import hotels

If you already have a list with all the hotel information, you can import this whit an excel file. This only works if you create your excel file with the same structure as shown here;

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